Why procurement planning?
Procurement planning is the process of deciding what to buy, when and from what source and it must start with a needs based analysis-which a process of sincerely identifying need (not wants) and choosing them according to priority.
Who should submit a procurement plan?
All procuring entities (PEs) in Rivers State including Local Government Councils. In short all entities which derive and manage funds from the state Government for any type of procurement.
What type of procurement should be captured in the procurement plan?
All procurement of goods, works and services executed from public funds. assist you.
How can we fill the procurement plan template?
The procurement plan template can be filled using the soft copy which allows for update subsequently with a box by box understanding of the information required or by seeking clarification from the E&C Department of RSBoPP.
What is a package number?
A package number is the number given to similar or related procurement items aggregated into a category of procurement.
How can we determine the appropriate procurement method?
The type, nature and monetary value of the Procurement are factors that will help determine the procurement method to be adopted.
What is the scope of procurement planning?
Procurement planning covers all the stages of a procurement cycle. It requires details of the procurement steps/ schedule of activities and expenditure outlays for each of the project, plus procurement/contract awards, advertisement, diligent execution of same and the hand over and execution of a sustainability plan on such procurements.
Is the submission of procurement plan mandatory?
Yes, every procuring entity is statutorily required at the beginning of the year to submit and agree their procurement plan with the Bureau as a pre-condition to the implementation of its projects and programmes and subsequently in course of the year update the procurement plans as frequently as procurements are made.
How many templates are there in the procurement plan?
The procurement plan is a triplicate document, consist of three templates which are templates for goods, works and services and to be used as appropriate.
How can we describe a procurement item?
This requires a procurement item to be sufficiently described with adequate details to capture its type, nature and likely purpose.
What is a lot number?
A Lot number is sub-number or sub-division within a package.
What is the preferred procurement method?
The preferred procurement method is open competitive bidding. However, there are instances when open competitive bidding may not be appropriate thereby allowing for other Procurement methods e.g when the procurement is very negligible or where the procurement is highly specialised.